advancement coordinator
The National Children’s Museum is a world-class institution that aims to spark the imagination and encourage children to dream. Steps off the National Mall and Pennsylvania Avenue, National Children’s Museum celebrates the joy of childhood through science, technology, engineering, arts, and math (STEAM) exhibits and programs. As the Advancement Coordinator, you will help realize this vision for hundreds of thousands of in-person and virtual visitors who engage with the Museum each year.
what you’ll do
As Advancement Coordinator, reporting to the Advancement team lead, you will be a critical member of the Advancement Team. You will provide advancement operations support, contribute to grant writing and proposal development, and provide excellent customer service to donors and Museum members.
Duties will include:
Maintain and update the Museum’s institutional grant calendar and donor pipeline, leading the charge to develop excellent operations that enable effective moves management;
Work with the Advancement + Membership Manager, identify, develop, write, submit, and report on grant proposals and funding requests
Partner with the Education + Guest Experience team, as well as the Exhibits + Facilities team, on grant applications and reporting, and work closely with the Finance + Administration team to ensure detailed accounting of grant uses;
Manage the donor acknowledgment process, including tracking, drafting letters, overseeing reviews and edits, and ensuring a timely delivery;
Support advancement functionality in the Museum’s CRM (PatronManager), including gift entry and donor notes;
Work in tandem with team members to maintain clean donor data and adjust records as needed to maintain data quality and ensure useful output of reports;
Work in tandem with team members to conduct prospect research (individuals and institutional donors) and support donor meetings as needed, including preparing agendas and developing donor briefs and proposal materials;
Send weekly/monthly financial updates and reconcile donor database to accounting reports each month;
Support annual appeals and fundraising efforts by managing vendor relationships, guest lists, and other administrative responsibilities;
Provide logistical and on-site support for member and fundraising events, including Member Magic Mornings, Member Appreciation Week, and the Museum’s annual fundraising event; and
Support other Advancement and membership-related tasks as needed.
what we believe are important experiences + traits for this role
Bachelor’s degree;
Previous experience in the non-profit sector, preferably at a cultural institution;
High attention to detail and excellent organizational skills;
Customer service perspective and polished interpersonal skills;
Ability to balance multiple time-critical projects and pivot quickly;
Team player who values a collaborative working environment;
Strong writing skills with the ability to tailor messaging to different audiences; and
Passion for the mission of National Children’s Museum.
additional helpful experience for this role
1 year of relevant fundraising experience;
Previous experience managing donor database and data; and
Proven ability to manage large projects while maintaining attention to detail.
location
National Children’s Museum at 1300 Pennsylvania Ave NW, as well as at the Administrative Offices at 1275 Pennsylvania Ave NW.
hours
Full-time, 40 hours/week position. Must be available to work onsite from 9 am to 5 pm at least four days per week, and remotely one day per week. Occasional weekends and after-hours work are required for meetings and special events.
salary + benefits
$45,000 – $50,000 commensurate with experience. This is a full-time position, which includes health insurance.
Interested candidates should submit a resume and cover letter to [email protected] with the subject line: Advancement Coordinator
what we value
Our mission is to inspire children to care about and change the world. The Museum is an innovative institution that sparks curiosity and wonder and a space where children feel valued. In order to do this well, we need a team that reflects the dynamic and diverse communities that we serve and brings a variety of perspectives, abilities, and skills. We embrace that this work is critical to our mission and never finished. The more inclusive we are, the stronger our Museum.